The Standard · Operations and Administration
Knowledge Management
Builds and maintains a knowledge base with AI and keeps it accurate and current.
You turn notes, articles, meeting records, and conversations into organised, retrievable knowledge for ongoing work. You may find the assistant invents links, preserves stale material, or hides gaps.
The exam for Knowledge Management is not open yet. A skill opens once its questions are approved and tested.
What it measures
Whatever the skill, the exam rates your work in the same six areas of the Standard. Three are for the value you get from the assistant, and three for the control you keep. Each area gets one of 4 ratings (Emerging, Developing, Proficient, Accomplished). For Knowledge Management, a strong performance looks like this. What each area includes and excludes.
Value
What you get from the assistant: how far it takes the work, how well you brief it, and the piece you hand in.
- Reaching further
You use the assistant to surface connected insights, missing sources, and alternative interpretations across stored knowledge.
Using the assistant to produce work beyond what you could have produced alone, rather than the same work faster.
- Briefing the assistant
You brief the assistant with the knowledge audience, purpose, source notes, tags, and required retrieval format.
Giving the assistant the reader, purpose and source facts the work depends on, and the form, length and contents you need back.
- The finished piece
You turn the assistant's synthesis into a maintained knowledge unit with verified links, useful tags, and original connections.
Turning the assistant's output into something a colleague could use: editing it, combining it and adding original thinking.
Control
What you keep in hand: checking its work, keeping information safe, and deciding what stays with a person.
- Checking its work
You check each extracted claim, date, and link against its source before adding knowledge to the base.
Checking the assistant's claims, figures and assumptions against the source before the work is used.
- Safety and confidentiality
You keep personal notes, restricted records, and sensitive meeting details out of the tool and stored outputs.
Handling confidential and personal data, seeing compliance, ethical and reputational risk, and declining unsafe requests.
- Knowing what to delegate
You keep source ownership, retention decisions, and uncertain interpretations human-controlled while delegating tagging and linking.
Deciding what to hand to the assistant and what to keep, and at what stakes, before any output exists.
What you do in the exam
Every skill of the Standard is examined the same way, at the same pass mark, in the Applied AI Badge. Two tasks with the assistant and two sets of questions, over 15 minutes. You do real work with an AI assistant beside you, hand in what you would send, then answer follow-up questions about your own work.
- 01
A tagged knowledge unit from raw notes, with links, source dates, and retrieval cues.
- 02
A knowledge-base synthesis from related sources, exposing gaps and conflicting claims.
- 03
A review plan from stored material, showing what to refresh, archive, and connect.
These are the kinds of task the exam sets. Your exam draws its own from a bank the Examination Board has approved.
- Exam
- Applied AI Badge
- Price
- US$19
- Length
- 15 minutes
- Attempts
- One for each purchase, then a 7-day wait
What the badge certifies
What an employer reads
Passed an Institute exam in knowledge management. They briefed the assistant with source notes and tags, caught stale links, and delivered a retrievable knowledge summary.
You earn it in one exam, never by finishing a course.
- Name on the certificate
- Applied AI Badge: Knowledge Management
- Who it is for
- Knowledge managers, operations coordinators, researchers, and administrators who maintain shared knowledge.
- Valid for
- 2 years, then renew
- Verification
- Every badge has a public verification page an employer can open, and a place in the public register if you choose it.
- Marked by
- An AI examiner marks your work against a marking guide and quotes your own words as evidence. A person checks anything borderline.
Near it in the Standard
- Workflow & Process Improvement
Maps and improves a process with AI and tests the change before rolling it out.
- Meeting Minutes & Action Tracking
Turns meetings into minutes and actions with AI, checked against what was said.
Practice only
- Technical Writing
Writes technical documentation with AI and verifies every step works as written.
- Remote Team Management
Runs a remote team with AI-assisted coordination and keeps people, not tools, informed and accountable.
- Personal Productivity
Organises their own work with AI and knows what to automate and what to keep by hand.
- Meetings
Prepares, runs and follows up meetings with AI, from agenda to verified actions.
Practice only
- Records & Information Management
Manages records with AI-assisted classification and retention, correctly and lawfully.
- Standard Operating Procedures
Writes standard operating procedures with AI and checks them against how the work is done.
Everything in Operations and Administration, including the level exams that name the whole function.
Practise it before you pay for it
Practice is free (up to 50 sessions a day) and shaped like the exam, with a coach that tells you what to change. It never counts towards a credential, and an exercise you practised is kept out of your exam.
Want to learn it first? AI+ Knowledge Management covers this skill. No book is required to pass.